Collection and Use of Personal Information
Guest Registry: When you visit one of our sales centers or Visitor Information Centers and complete a Guest Registry form, we collect contact information such as your first and last name, mailing address, email address and mobile, work or home phone numbers. You may also choose to provide optional information such as your current housing situation, reason for moving, desired housing characteristics, family status, number of adults and children, age group and annual household income. We use the information provided on the Guest Registry form to better understand your needs, assist you in finding a suitable home and to send you tailored communications about West Villages, products and services. We also use this information on an aggregate basis to better understand our customers and to improve our product and service offerings.
Website Registration: In order to access information, products, and services on a password-protected area of our Website, we may request certain personal information such as your name, mailing address, telephone number, email address and password that you select. We use this registration information to provide and otherwise administer your online account or service you request.
Marketing Communications: When you complete a Guest Registry form or otherwise sign-up to receive information regarding West Villages communities, homes, and related products and services, we collect your contact information such as your name, mailing address, mobile, work or home telephone numbers and email address. We use the information you send you communications based on your interests by mail, email or telephone. You can opt-out of receiving future marketing and promotional communications at any time by clicking on the unsubscribe link included in our email communications or by contacting us as set out under “Contact Us” below.
Referral Services/Tell-a-Friend: If you choose to use one of our referral services to tell a friend about our Website or an employment opportunity, we will ask you for your friend’s name and email address. We will send your friend a one-¬time email on your behalf inviting him or her to visit the site. We store this information for the sole purposes of sending this one¬time email and tracking the success of our referral program, and we do not use the names or email addresses submitted in these circumstances for any other purpose without consent to do so. You are responsible for ensuring that you only submit email addresses of individuals with whom you have a personal or family relationship and who would want to receive the message.
Survey and Customer Research: From time to time, we may offer you the opportunity to participate in one of our surveys or other customer research. We may collect certain personal information such as your name and email address. The information obtained through our surveys and customer research is used in an aggregated, non-personally identifiable form to help us understand our customers and to enhance our product and service offerings.
Customer Service: When you contact us with a comment, question or complaint, you may be asked for information that identifies you (such as your name, address and a telephone number) along with additional information we need to help us promptly answer your question or respond to your comment or complaint (for example, lot number, warranty enrollment number, etc.). We may retain this information to assist you in the future and to improve our customer service and product and service offerings. We also use personal information to establish and manage our relationship with you and provide quality customer service.
Employment: In connection with a job application or related inquiry, you may provide us with certain personal information about yourself (such as that contained in a resume, cover letter, or similar employment-related materials). This information will be used for the purpose of processing and responding to your application for current and future career opportunities.
Disclosure and Sharing of Personal Information
We will not disclose, trade, rent, sell or otherwise transfer your personal information, without your consent, except as otherwise set out herein.
Service Providers: Your personal information may be transferred (or otherwise made available) to our affiliates and other third parties who provide services on our behalf. For example, we use service providers to provide services such as maintaining our Website, event registration, providing services related to our Website, sending electronic mail or other functions related to our business and services. Our service providers are given the information they need to perform their designated functions, and are not authorized to use or disclose personal information for their own marketing or other purposes.
Your personal information may be maintained and processed by us, our affiliates and other third party service providers in the U.S., Canada or other jurisdictions. In the event personal information is transferred to Canada or other foreign jurisdiction, it will be subject to the laws of that jurisdiction and may be disclosed to or accessed by the courts (or related parties), law enforcement and governmental authorities in accordance with those laws.
Legal/Compliance: West Villages, its affiliates and its U.S., Canadian and other foreign service providers may provide your personal information in response to a search warrant or other legally valid inquiry or order, or to another organization for the purposes of investigating a breach of an agreement or contravention of law or detecting, suppressing or preventing fraud, or as otherwise required or permitted by applicable U.S., Canadian or other law. Your personal information may also be disclosed where necessary for the establishment, exercise or defense of legal claims and to investigate or prevent actual or suspect loss or harm to persons or property.
Sale of Business: Personal information may be provided to third parties in connection with a prospective or completed business transaction, including a merger or sale (including transfers made as part of insolvency or bankruptcy proceedings) involving all or part of West Villages or as part of a corporate reorganization or stock sale or other change in corporate control.
Cookies, Interest-Based Advertising, and Additional Information about our Website
Visiting our Website
We and/or our service providers collect IP (Internet protocol) addresses from all visitors to the Website and other related information such as page requests, browser type, operating system and average time spent on our Website. This information is used to help us understand our Website activity, and to monitor and improve the Website.
Cookies, Tracking Tags & Web Beacons
You may set your Web browser to notify you when you receive a cookie or to not accept certain cookies. However, if you decide not to accept cookies from our Website, you may not be able to take advantage of all of the features of our Website.
Our Website may also use a technology called “tracking tags” or “Web Beacons.” This technology allows us to understand which pages you visit on our Website. These tracer tags are used to help us optimize and tailor our Website for you and other future visitors to our Website.
Our Website is not designed to respond to “do not track” signals received from browsers.
Sweepstakes, Promotions, and Community Activities
We may from time to time offer sweepstakes, promotions (including incentive programs), community activities, and other programs in which we may request Personal Information. Your participation in any such sweepstakes, promotion, activity or program will be subject to the official rules of such sweepstakes or the terms and conditions of such promotion or activity, or any release that you may sign, and any additional related conditions that may be posted on this or other applicable websites, or as otherwise provided.
Incentive Programs and Similar Promotions for Real Estate Professionals
We may offer from time to time rewards programs and various other sweepstakes, promotions, and incentive programs (“Rewards Programs”) specifically for real estate professionals, in which we request Personal Information, such as your name, address, email address, and phone number. The participation of real estate professionals in a Rewards Program will be subject to the terms and conditions, or official rules, of such program, any release you may sign and any additional related conditions that may be posted on this or other applicable websites, or as otherwise provided.
We may use a third party such as Google Analytics to help us gather and analyze information about the areas that you visit on our Website. Such third parties may use technologies such as cookies, web server logs and web beacons. We use this information to evaluate and improve the customer experience and the convenience of our Website, and to help us evaluate some of the specific information related to your Website visits. For more information, see “How Google uses data when you use our partners’ sites or apps”.
To find out more about the collection and use of information by third parties for behavioral advertising purposes, or if you would like to opt-out of certain third-party cookies and make selections about what online advertisement you choose to receive, you can visit the Digital Advertising Alliance website athttp://www.digitaladvertisingalliance.org/ or http://www.aboutads.info/choices/
You can opt-out of interest-based ads from Google by visitinghttp://www.google.com/settings/ads.
Third Party Links
We may offer you the opportunity to engage with our content on or through third-party social networking websites, plug-ins and applications. When you engage with our content on or through third-party social networking websites, plug-ins and applications, you may allow us to have access to certain information associated with your social media account (e.g., name, username, email address, profile picture, gender) to deliver the content or as part of the operation of the website, plug-in or application. When you provide information from your social media account, we may use this information to personalize your experience on the Website and on the third-party social networking websites, plug-ins and applications, and to provide you with other products or services you may request.
Safeguards and Retention
We have implemented reasonable administrative, technical and physical measures in an effort to safeguard the personal information in our custody and control against theft, loss and unauthorized access, use, modification and disclosure. We restrict access to your personal information on a need-to-know basis to employees and authorized service providers who require access to fulfil their job requirements.
Your online access to certain of your personal information may be protected with a password you select. We strongly recommend that you do not disclose your password to anyone. We will never ask you for your password in any unsolicited communication (such as letters, phone calls or email messages).
We have personal information retention processes designed to retain personal information of our customers for no longer than necessary for the purposes stated above or to otherwise meet legal requirements.
Access to Your Personal Information
You have the right to access, update, and correct inaccuracies in your personal information in our custody and control, subject to certain exceptions prescribed by law.
You may request access, updating and corrections of inaccuracies in personal information we have in our custody or control by emailing or writing to us at the contact information set out below. We may request certain personal information for the purposes of verifying the identity of the individual seeking access to their personal information records.
Please contact our Privacy Officer if:
- you wish to access, update, and/or correct inaccuracies in your personal information, or
- you otherwise have a question or complaint about the manner in which we or our service providers treat your personal information.
You may contact our Chief Privacy Officer by email at [email protected] or by mail at the following address:
66 Wellington Street West – TD Tower
Toronto, ON M5K 1G8
Attention: Steve Kahansky